Baseball Queensland (BQ) is opening nominations for the volunteer position of BQ Board Of Management Minute Taker.

Below is the description for the volunteer position.

Time Requirements:

  • We ask for a minimum one-year commitment for this position
  • Ability to dedicate an average of 5 hours per month to review materials, attend meetings, take and transcribe notes, distribute minutes as noted below.
  • Baseball Queensland’s Board of Management (BOM) meets the 3rd Thursday of each month from 6:30 pm to 9.00 pm. During Covid19 restrictions these meetings will take place online via Zoom

Additionally, BOM also hosts:

  • Annual General Meeting
  • Board planning days


General Requirements:

  • Commitment to the Strategic Direction of Baseball Queensland.
  • Knowledge in board governance processes is an asset.
  • Experience in minute taking and preparation of distributed Minutes and Action Plans.
  • Be aware of and abstain from any conflict of interest.
  • Be willing to sign and abide by volunteer policies (including but not limited to the standard confidentiality agreement).


Required Skills:

  • Excellent listening skills
  • Accurate note-taking and keyboarding skills
  • Ability to transcribe notes into standard format currently used by Board and / or committee using Word


Major Duties / Process:

  • Receive and review prepared documents as distributed via email to board members prior to meetings (arrive with a copy for reference)
  • Attend monthly meetings and AGM, arriving well before scheduled start time
  • Record notes relevant to minutes
  • Transcribe meeting notes into minutes format using Word
  • Email first draft of minutes to Board and Commissioner for review within 48 hours
  • Receive feedback/recommendations and revisions from Board


If this is a volunteer position that you are interested in, please send your nominations to
Nominations will close by the 15th of May 2020.